Action Africa Help International (AAHI)
Job Description
Overall purpose of the role:
Under the supervision of Country Director the Finance Manager will ensure that all financial functions within Ethiopia Program, including planning, analysis, accounting, payments & payroll, budgeting, financial reporting, grant financial management, and day-to-day tasks, and ensure compliance are done effectively and in a timely manner in adherence to AAHI’s Internal Controls and support.
Specific Responsibilities
- Establish and maintain internal financial procedures compatible with the country’s law, AAHI’s Manual, and donor requirements.
- Ensure that proper financial procedures are adhered to and maintained at field offices, in coordination with the Program Manager and Field Coordinators in compliance with AAHI rules and regulations.
- Lead over month end accounting cycle in dynamics including bank & cash reconciliations.
- Maintain timely and accurate accounting records in compliance with AAHI policies and procedures.
- Manage day-to-day accounting functions, including regular cash verification, cash/bank reconciliation, monthly cashbooks closing, advances’ reconciliation, timely submission of accounts to HQ finance.
- Ensure payments to suppliers and recurrent expenditures are made in a timely manner and authorization done as per CD.
- Ensure adherence to donor rules and regulations as regards financial transactions.
- Ensure all financial documents are filed and archived systematically and safely stored.
- Ensure cash flow of field offices are maintained; coordinate with program manager to get bi-weekly projections.
- Ensure a controlled and smooth cash flow management process for the field offices.
- Work with and support budget holders in budget preparations, revisions, monitoring and follow ups; also, to prepare expenditure forecasts and ensure that adequate funds are available for program activities.
- Track accounts payables, advances & liquidations, prepayments and cross charging to respective grants and reconciliation of dynamics records with AAHI Cash books on monthly basis.
Reports to: Country Director/Country Program Manager
Number of positions: One
Start Date: Immediate
Duration: 1 year with the possibility of extension
Job Requirements
Qualification and Experience:
- Master’s degree in finance/Accounting or Business Administration or professional certification in accounting.
- At least 5 years’ experience in a senior financial management position i.e., manager or coordinator.
- At least 2 years’ experience with humanitarian INGOs.
- Proven experience in managing large budgets.
- Proven leadership skills and a competence in people management.
- Competence in providing technical guidance and training.
- Proven experience in working with UN agencies, NGOs, local/government authorities.
- Working experience with relevant donors (e.g., UNHCR, ECHO, PRM, UNFPA etc…)
- Advanced proficiency in Excel as well as experience working in a financial management system.
2.Field Coordinator
Job Description
Overall purpose of the role:
The Field Coordinator is responsible for the overall management of Gambella/Melkadida field office located in the Gambella and Somali region region; S/he ensures the security of all staff is monitored at all times, S/he ensures smooth implementation of the program activities, and s/he coordinates HR, Finance, Workshop and Logistics for the specified regions. S/he also works in close collaboration with the donor and other NGOs in the area and represents AAHI for authorities and stakeholders in the region.
Specific Responsibilities
- Oversee and coordinate the general functioning of the base and all departments/services;
- Organize regular weekly coordination meetings in order to organize the work and priorities.
- Create/maintain a positive “team spirit” within the different departments and amongst the staff;
- Provide good working conditions for all team members.
- Support team members under direct supervision in their duties.
- Coordinate the activities of local partners on the field office
- Routinely monitor the security situation in the project locations, and update field and coordination teams with analysis where necessary
- Contribute to the contextual monitoring of the region, in close collaboration with regional actors and the Addis Coordination team.
- Ensure the implementation of the program in the field and its follow-up in its different aspects: planning and monitoring of activities, reporting, evaluation, logistic, HR, and financial.
- Ensure the coordination of all project partners, including general planning / implementing / monitoring of activities; information sharing; and reporting follow-up (including financial reporting)
- Ensure appropriate administrative, financial and logistical AAHI system/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently.
- Ensure regular communications are maintained between the different departments and act as a mediator when necessary.
- Responsible for budget control and overall responsibility for financial management at the project site in line with the project proposal.
- Maintain good inter-department communications, promote good team dynamics, and take suitable action when problems occur.
- Represent AAHI to NGOs, UN agencies, regional authorities, communities, donors, and other relevant parties in the field and share information with the field and coordination teams;
- Build strong relationships with humanitarian actors working in the area in order to identify potential synergies.
- Report to AAHI and the donor on activities on regular basis;
Duty Station: Two locations: Gambella – Gambella Region and Melkadida/Dollo Ado – Somali region
Reports to: Country Program Manager
Number of positions: Two (One for Gambella in Gambella region and one for Melkadida/Dollo Ado in Somali Region)
Start Date: Immediate
Duration: 1 year with the possibility of extension
Job Requirements
Qualification and Experience:
- Relevant professional qualification,
- BA /MA Degree in social sciences and related disciplines,
- At least 5 and above years of similar relevant professional experience (ex: field coordinator, Program Coordinator, Program Manager),
- Solid experience in project planning and budget holding; proposal and report writing,
- Solid Experience in security management,
- Experience in HR, financial, workshop and logistics management,
- Previous field experience in humanitarian NGOs is a plus.
Job Description
Overall purpose of the role:
The Field Coordinator is responsible for the overall management of Gambella/Melkadida field office located in the Gambella and Somali region region; S/he ensures the security of all staff is monitored at all times, S/he ensures smooth implementation of the program activities, and s/he coordinates HR, Finance, Workshop and Logistics for the specified regions. S/he also works in close collaboration with the donor and other NGOs in the area and represents AAHI for authorities and stakeholders in the region.
Specific Responsibilities
- Oversee and coordinate the general functioning of the base and all departments/services;
- Organize regular weekly coordination meetings in order to organize the work and priorities.
- Create/maintain a positive “team spirit” within the different departments and amongst the staff;
- Provide good working conditions for all team members.
- Support team members under direct supervision in their duties.
- Coordinate the activities of local partners on the field office
- Routinely monitor the security situation in the project locations, and update field and coordination teams with analysis where necessary
- Contribute to the contextual monitoring of the region, in close collaboration with regional actors and the Addis Coordination team.
- Ensure the implementation of the program in the field and its follow-up in its different aspects: planning and monitoring of activities, reporting, evaluation, logistic, HR, and financial.
- Ensure the coordination of all project partners, including general planning / implementing / monitoring of activities; information sharing; and reporting follow-up (including financial reporting)
- Ensure appropriate administrative, financial and logistical AAHI system/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently.
- Ensure regular communications are maintained between the different departments and act as a mediator when necessary.
- Responsible for budget control and overall responsibility for financial management at the project site in line with the project proposal.
- Maintain good inter-department communications, promote good team dynamics, and take suitable action when problems occur.
- Represent AAHI to NGOs, UN agencies, regional authorities, communities, donors, and other relevant parties in the field and share information with the field and coordination teams;
- Build strong relationships with humanitarian actors working in the area in order to identify potential synergies.
- Report to AAHI and the donor on activities on regular basis;
Duty Station: Two locations: Gambella – Gambella Region and Melkadida/Dollo Ado – Somali region
Reports to: Country Program Manager
Number of positions: Two (One for Gambella in Gambella region and one for Melkadida/Dollo Ado in Somali Region)
Start Date: Immediate
Duration: 1 year with the possibility of extension
Job Requirements
Qualification and Experience:
- Relevant professional qualification,
- BA /MA Degree in social sciences and related disciplines,
- At least 5 and above years of similar relevant professional experience (ex: field coordinator, Program Coordinator, Program Manager),
- Solid experience in project planning and budget holding; proposal and report writing,
- Solid Experience in security management,
- Experience in HR, financial, workshop and logistics management,
- Previous field experience in humanitarian NGOs is a plus.
3.Procurement Officer
Job Description
Overall purpose of the role:
The role will be responsible for the Procurement activities in the Country Office. Under the supervisions of the Country Program Manager and Administration Officer, the role has accountability for all Procurements.
Specific Responsibilities
- Ensuring that programme and office purchases are made in a timely and transparent manner
- Ensuring AAHI procurement policies and procedures are followed at all ties
- Seeking to achieve value for money on all procurements;
- Leading on a range of procurement activities – from simple quotations to national tenders.
- Working with requesters to prepare detailed tender / RFQ documentation
- Receiving bids/quotations and completing competitive bid analysis where applicable
- Facilitating Procurement Committee processes and meetings
- Processing PO’s in line with approved competitive bid analysis/summary and sharing with the supplier for delivery
- Implementing and negotiating contracts and framework Agreements with suppliers.
- Timely sharing of PO’s and approved samples with warehouse and workshop officer is redness of delivery of goods.
- Preparing a weekly/monthly procurement Report to the Country Program manager, detailing all ongoing procurements and other relevant information.
Reports to: Administration Officer
Number of positions: One
Start Date: Immediate
Duration: 1 year with the possibility of extension
Job Requirements
Qualification and Experience:
- BA Degree &/or MA in Logistics and Supply Chain Management, Purchasing and Supply Chain Management, Transport Management, Business Management, Accounting or any other related field of study with a minimum five (5) year relevant experience,
- Over 2 years’ experience in a procurement role in NGOs,
- Working with humanitarian NGO is a plus,
- Experience in completing multiple procurement processes (including RFQs and tenders),
- Excellent analytical skills and ability to use basic analysis tools like Excel,
- Ability to build effective working relationships quickly with a wide range of people, both internally and externally,
- Strong communication skills – written and spoken English,
- Supply chain / logistics experience in humanitarian contexts,
- Experience in technical areas of supply chain operations including procurement, transport, distribution, warehousing and stock management, fleet management, and asset management,
- Knowledge and experience in the procurement of spare parts of light vehicles and trucks is a plus,
- Auto Mechanics background is a plus.
Job Description
Overall purpose of the role:
The role will be responsible for the Procurement activities in the Country Office. Under the supervisions of the Country Program Manager and Administration Officer, the role has accountability for all Procurements.
Specific Responsibilities
- Ensuring that programme and office purchases are made in a timely and transparent manner
- Ensuring AAHI procurement policies and procedures are followed at all ties
- Seeking to achieve value for money on all procurements;
- Leading on a range of procurement activities – from simple quotations to national tenders.
- Working with requesters to prepare detailed tender / RFQ documentation
- Receiving bids/quotations and completing competitive bid analysis where applicable
- Facilitating Procurement Committee processes and meetings
- Processing PO’s in line with approved competitive bid analysis/summary and sharing with the supplier for delivery
- Implementing and negotiating contracts and framework Agreements with suppliers.
- Timely sharing of PO’s and approved samples with warehouse and workshop officer is redness of delivery of goods.
- Preparing a weekly/monthly procurement Report to the Country Program manager, detailing all ongoing procurements and other relevant information.
Reports to: Administration Officer
Number of positions: One
Start Date: Immediate
Duration: 1 year with the possibility of extension
Job Requirements
Qualification and Experience:
- BA Degree &/or MA in Logistics and Supply Chain Management, Purchasing and Supply Chain Management, Transport Management, Business Management, Accounting or any other related field of study with a minimum five (5) year relevant experience,
- Over 2 years’ experience in a procurement role in NGOs,
- Working with humanitarian NGO is a plus,
- Experience in completing multiple procurement processes (including RFQs and tenders),
- Excellent analytical skills and ability to use basic analysis tools like Excel,
- Ability to build effective working relationships quickly with a wide range of people, both internally and externally,
- Strong communication skills – written and spoken English,
- Supply chain / logistics experience in humanitarian contexts,
- Experience in technical areas of supply chain operations including procurement, transport, distribution, warehousing and stock management, fleet management, and asset management,
- Knowledge and experience in the procurement of spare parts of light vehicles and trucks is a plus,
- Auto Mechanics background is a plus.
4.Program Assistant
Job Description
Overall purpose of the role:
Under the supervision of the Country Program Manager, the Program Assistant ensures all projects are completed on time and within budget by providing a range of administrative duties.
Specific Responsibilities
- Provide daily support to the Country Program Manager
- Maintain frequent contact with partners and donor
- Assist with the arrangement of meetings
- Attend in meetings as required
- Assist with new business development efforts, including background research and proposal writing
- Assist with planning and implementation of internal and external events.
- Support program staff in planning and budgeting exercise
- Manage the Country Program Manager’s calendar
- Proofread and make copies of documents
- Other support duties as needed
Reports to: Country Program Manger
Number of positions: One
Start Date: Immediate
Duration: 1 year with the possibility of extension
Job Requirements
Qualification and Experience:
- Bachelor’s degree/MA in political science, international relations, education, social work, management, or another relevant field required,
- At least 3 years’ and above experience in relevant position,
- Working experience in humanitarian NGOs,
- Excellent writing and editing skills are required,
- Excellent organizational skills and attention to detail required,
- Knowledge of humanitarian program,
- Experience in similar positions,
- Proven work experience as a Program Assistant or similar role,
- Excellent interpersonal and communication skills,
- Organized to oversee several projects at once,
- Excellent computer literacy.
How to Apply
Interested and qualified candidates are requested to send their cover letter along with an updated CV (no longer than three pages) in English Via E-mail: zabrha@actionafricahelp.org
Please ensure to write the position you are applying for in the subject line of your E-mail Address. CV’s of no more than 3 pages in length are preferred.
Job Description
Overall purpose of the role:
Under the supervision of the Country Program Manager, the Program Assistant ensures all projects are completed on time and within budget by providing a range of administrative duties.
Specific Responsibilities
- Provide daily support to the Country Program Manager
- Maintain frequent contact with partners and donor
- Assist with the arrangement of meetings
- Attend in meetings as required
- Assist with new business development efforts, including background research and proposal writing
- Assist with planning and implementation of internal and external events.
- Support program staff in planning and budgeting exercise
- Manage the Country Program Manager’s calendar
- Proofread and make copies of documents
- Other support duties as needed
Reports to: Country Program Manger
Number of positions: One
Start Date: Immediate
Duration: 1 year with the possibility of extension
Job Requirements
Qualification and Experience:
- Bachelor’s degree/MA in political science, international relations, education, social work, management, or another relevant field required,
- At least 3 years’ and above experience in relevant position,
- Working experience in humanitarian NGOs,
- Excellent writing and editing skills are required,
- Excellent organizational skills and attention to detail required,
- Knowledge of humanitarian program,
- Experience in similar positions,
- Proven work experience as a Program Assistant or similar role,
- Excellent interpersonal and communication skills,
- Organized to oversee several projects at once,
- Excellent computer literacy.
How to Apply
Interested and qualified candidates are requested to send their cover letter along with an updated CV (no longer than three pages) in English Via E-mail: zabrha@actionafricahelp.org
Please ensure to write the position you are applying for in the subject line of your E-mail Address. CV’s of no more than 3 pages in length are preferred.
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